February 20: Registration and the hotel block opens on the XGM website.

March 5: If your session was approved for Continuing Education (CE) credit, complete the speaker conflict of interest disclosure form.

• You’ll receive an email from info@icep.wisc.edu in early February with your specific disclosure link.

• Review the presentation guidelines on the Session Archive site for sessions approved for CEs.

April 4: Complete a dry run of your presentation with your Epic Host.

April 10: Ensure your presentation does not include any PHI or PII.

April 11: Send your speaker intro and slides to your Epic Host.

• Presentations submitted by April 11 will be available on the Session Archive site on April 25, allowing attendees to preview and follow along with session content.

• Presentations updated or submitted after the April 11 deadline will be posted after XGM, on May 16.

April 28 - May 8: See you at XGM!

Presentation

Creating Your Presentation

Most XGM presentations are 40 minutes long. It’s typical to plan for a 30-minute presentation and 10 minutes of Q&A. This can vary if you are part of a joint presentation. Please work with your Epic Host if you have questions about the best format for your presentation.

An XGM PowerPoint template with a suggested outline is available.

If you choose to not use the template, please: 

• Limit intros and organizational stats to 1 slide.

• Set your slide size to widescreen (16:9), instead of the standard (4:3).

• Use standard fonts that are at least 14 pt and keep color contrast in mind.

• Include a slide at the end with your contact information. 

PHI/PII

Avoid Sensitive Information

Avoid showing Protected Health Information (PHI) and Personally Identifiable Information (PII) in your presentation. This document outlines what Epic considers sensitive and how you can safely mask it.

PHI/PII Review Process

All presentations go through PHI/PII review before the slides are posted to the Session Archive site. If any PHI/PII is detected, a presentation will not be posted until all issues are resolved.

Common Infractions

The top three most common infractions include patient-related dates, blurring or pixelation of data, and moveable shapes with PowerPoint. To expedite this process, be sure your slides are safe to post upon submission.

Good to Know

Slide Updates

If you update your presentation, (even if you bring it with you on a flash drive or your laptop) please email it to your Epic Host to make sure your final presentation is posted to the Session Archive site.

Epic Host

Each session is assigned an Epic Host to provide guidance and feedback as you prepare your slides. You’ll receive an email with your detailed session information and your Epic Host in late January.

Agendas

Detailed Agendas will be available on the Agenda & Session Details site by early February.

Speaker Lounge

The room Box Office (upstairs from the Epicenter registration desk) is dedicated to speaker presentation prep. Stop by to check or update your slides, request technical support, or run through your presentation.

Room Setup

• Most rooms have a short stage, a presenter table with a desktop PC, and two monitors with your presentation already loaded. Using the desktop is the most reliable route, but you may also present from your laptop.

• There will be a panelist table with a confidence monitor for you to view your presentation notes or to mirror the projector.

• You will have a choice of tabletop, handheld, and lavalier microphones. Most sessions are audio recorded and will be posted to the Session Archive site.

• If you plan to do an in-system demonstration or have any special technology needs (laptops, mobile devices, etc.), please let your Epic Host know as soon as possible.

• For accessibility needs, reach out to EventReg@epic.com.

How to Make Your XGM Presentation X-cellent offers tips from years of attendee feedback on what to avoid and what little additions can make a good session great.

March 3 from 2-3:30 pm (Central Time)

March 14 from 2-3:30 pm (Central Time)

If you can't make any of the prep classes, a recorded version will be available on the Session Archive site by late March (UserWeb account required).